DUTIES AND RESPONSIBILITIES
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Establish, manage, and maintain personnel files in an accurate and consistent manner.
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Substantiates applicants' skills by administering and scoring tests where applicable.
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Schedules candidate interviews by coordinating appointments with the relevant panel members.
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Welcomes new employees to the organization and conducts orientation.
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Provides payroll information by collecting time and attendance records.
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Maintains and regularly updates attendance records and Time Sheet of staff.
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Submits employee data reports by assembling, preparing, and analyzing data and information.
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Maintains employee information by entering and updating employment and status-change data.
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Provides secretarial support by entering, formatting, and printing information; organizing work.
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Maintains staff confidence and keeps human resource information highly confidential.
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Prepares Employment contracts
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Enters all required data of all staff members into QANDIL’s HR system and policies
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Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment
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Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
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Creates and maintains filing and reference system as per QANDIL’s guidelines;
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Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters.
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The HR/Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).
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DESIRABLE QUALIFICATIONS AND SKILLS
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University degree, preferably in the area of human resources or administration.
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Two years of previous HR experience is highly desired
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Excellent written and verbal communication and organizational skills.
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Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
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Ability to handle confidential matters
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Ability to meet deadlines and work under pressure.
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Excellent level of computer literacy required
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Personal commitment, efficiency, flexibility, and drive for results
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Fluency in English and Kurdish. Knowledge of Arabic is an advantage.
