Key Responsibilities &Duties
Administration Duties
- Attendance Management {creating new finger print, updating attendance report, daily follow … etc.
- Maintaining internal records, which may include preparing, issuing and filing company documentation.
- Employees’ leave tracking and records daily and monthly basis.
- Manage file archiving and disposal in accordance with established standard.
- Assist in training activities. Arrange venues and facilities. Serve as focal point for general coordination.
- Processing internal arrangements such as trave and team-building events.
- Creating Official letters (Access Permission, Medical report... etc.)
- Perform general support duties as assigned.
Recruitment Duties
- Craft and update job descriptions.
- Requisition creation and candidate status management.
- Interview scheduling.
- Work in Applicant Tracking System to support administrative recruiting functions, track candidates, and retrieve data.
- Performing basic screening of job applicants over the phone to ascertain whether they meet the minimum requirements of the open position.
- Organize candidates’ data (e.g., resumes, assignments and contact details) in internal and online databases.
- Design candidate experience surveys and analyse feedback.
- Assist with new hire onboarding (e.g., preparing necessary paperwork and scheduling trainings)
- Performing basic screening of job applicants over the phone to ascertain whether they meet the minimum requirements of the open position
- Prepare reports on new hire metrics (e.g., time-to-fill, time-to-hire and source of hire).
- Collect background information/documents of candidates and conduct reference checks.
Skills and Qualification
- Bachelor degree in communications engineering or related technical field.
- Minimum of three (2) years of job-related experience, preferably in a human resource department.
- Proficiency in or knowledge of using a variety of computer software applications, especially
- Excel and Microsoft Word software.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- Familiarity with Office 365 applications (e.g., One Drive – Planner – To Do ... etc)
- Experience using professional social networks (LinkedIn, in particular)
- Excellent organizational skills
- Good to excellent spelling, grammar and written communication skills.
- Good English language skill is a must
- 1Able to travel to different states.
