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Hospital Facilities Manager

Posted 25 days ago by Médecins Sans Frontières
Location Mosul Job Type Permanent
Sector NGO
Deadline: 18/7/2020
Main purpose of the job: 
Planning, coordinating and monitoring all logistics related activities in the hospital according to MSF proto-cols, standards and procedures in order to provide support for its medical activities and to ensure the optimal management of the project. Accept and apply MSF principles, values and internal regulations. Apply MSF protocols and adhere to the rules implemented by MSF within Nablus hospital
Accountabilities: 
  • Leading and directing all support activities in the hospital, in close collaboration with the clinical and nursing leadership, and developing, assessing and implementing the logistics strategy, policies, tools and procedures specifically in the areas of Watsan, Construction, Energy and Applied Security
  • Assisting LTL in defining the yearly planning, budget and the hospital activities in order to identify and respond to the needs of the population
  • When required, bidding and managing the hospital improvements, maintenance and construction budget and directing construction requirements in collaboration with the construction referent and the logistics team
  • Responsible for the implementation and ensuring the proper functioning of the hospital facilities and structures whether linked to development, installation, maintenance and improvement (e.g. structure, energy, WHS, medical and non-medical materials, communication, cold chain, portering and transfer systems, laundry system, etc.) in accordance with MSF standards and development protocols.
  • Ensuring that hospital occupational health and safety systems are in place, maintained and updated when needed (e.g. fire safety including emergency planning, hospital access and security)
  • Responsible for hospital hygiene through good management of external cleaning teams, engagement with the IPC supervisor and head nurse for regular audit. Responsible for safe and efficient waste management and managing hospital WHS by supervising the WHS technicians and together delivering a comprehensive hospital vector control mechanism
  • Supporting the project in the implementation of standards and protocols and provide training for the staff on the proper use of the hospital's infrastructure, equipment and communication tools
  • Ensuring a proper Human Resources setup in order to support the management of the entire medical facility Planning and supervising in collaboration with the LTL/Project Coordination Team, the HR processes (recruitment, training, performance evaluation and internal, external communication) of the hospital logistics personnel in order to ensure both the sizing and the amount of knowledge required for the activity. Providing technical reference to all logistical/technical problems and providing guidance to the logistics staff under his/her responsibility. Supervising the LOG (Technician, Mechanic and Electrician) and WHS specialist teams
  • In coordination with the LTL and the LogCo, reviewing the current hospital logistical management strategies, tools and procedures and recommending possible amendments or revisions in order to achieve effectiveness and efficiency of the hospital support structures
  • Defining and monitoring the technical aspects of the reduction of political risk of the project, transportation, communication, protection, identification and preparation of the technical aspects of security policy and guidelines, evacuation plans and contingency, monitoring daily the application of safety rules and report to the Logistics Team Leader and/or Project Coordinator any problem that may arise
  • Participating in the writing of the monthly reports according to guidelines. Elaborating detailed and structured documents to support implementations in collaboration with the LTL, submitting technical and organisational proposals to improve the hospital functioning
  • In Nablus, the hospital facilities manager is one of the security focal points, and should be able to respond to any security incident inside or around the Hospital. As such, it is important that he can be reached and able to intervene at all times by head of Watchmen, LTL, Project Coordinator or other security focal point.
  • Monitoring the hibernation and fire evacuation system and report any defects to the LTL to take corrective decision
  • Ensuring the cleanness of the kitchen area and tools and monitoring the efficiency of the equipment within the hospital kitchen.

Specific requirements for the role: 
  • Essential hospital management diploma, technical diploma or technical university diploma preferably engineer
  • Management and organizational capacities
  • At least 2 years work experience in logistics related to activities, supply chain, WHS or facilities management
  • Essential thorough understanding of logistics issues (e.g. communications, energy, building maintenance) and management of a multi-skilled and diverse team
  • Desirable experience in MSF or other NGOs in similar context 
  • Essential fluency in Arabic and English (spoken and written)
  • Essential computer literacy (word, excel, internet)

What we offer: 
  • Legal contract and pay in accordance with MSF Salary Grid.
  • The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
  • The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.
How to Apply:
Interested candidates are invited to submit their complete application file (CV + motivation letter + references + ID card), Only applications with complete documentation will be considered.

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Médecins Sans Frontières

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