Grants Manager

Posted 11 months ago by International Rescue Committee
Location Erbil Job Type Permanent
Salary Sector NGO
Application Link:

The Grants Manager will provide key support to the Grants and Partnerships Coordinator and day-to-day oversight of grants and relevant sub-grants, understanding and adhering to internal IRC procedures and donor requirements. 
Grant Management:
  • Ensure that grants or contracts are well administered and program/support teams are fully informed of relevant donor compliance regulations and IRC procedures
  • Manage reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements, with support program managers/ coordinators
  • Work with finance to ensure the timely submission of high-quality financial reports, and relevant requests for funds
  • Coordinate and support regular monitoring of grants, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening and Closing Meetings and BVA Meetings
  • Support program staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required
  • Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grants Unit tools
  • Maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed
Sub-Award Management
  • • Work with Partnership Manager to ensure the timely internal review and clearance of all reporting associated with sub-grants.
  • • Monitor and facilitate compliance of partner’s programs with donor and IRC requirements and raise issues affecting external/internal compliance to the Grants and Partnerships Coordinator.
  • • Utilize IRC’s Sub-Award tools and systems to ensure IRC and donor compliance with sub-award management
  • Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions
  • In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants and sub-awards
  • Liaise with IRC colleagues in US, UK, and Germany about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field
Business Development
  • Support proposal and project/program revisions as required
  • Support opportunity identification by perform monitoring, research and analysis into donor strategies and share with program staff
  • Support the Grants and Partnerships Coordinator to ensure proposals are tracked with standard IRC tracking tools (e.g. FM01, OTIS)

Position Reports to: Grants and Partnerships Coordinator
Position directly supervises: None
Indirect Reporting: None

  • University Degree in the relevant discipline or 
  • Four years of relevant experience, including staff capacity development and team building experience, at least two of which were at a managerial level
  • Knowledge and understanding of international humanitarian or development programming is preferred.
  • Professional fluency in English, including strong writing and editing skills 
  • Strong coordination and project management skills.
  • Competent in Windows, MS office programs, emails and relevant database.
  • Works well in and promotes teamwork, flexible and able to handle pressure well.
  • Good coping strategies in stressful and emergency situation, calmness is a requirement

Work Environment
The position will be based in Erbil, Iraq, and covers all operating areas in Irag. The security situation in Erbil remains broadly permissive with continued attention paid to the potential for growing instability due to the continual influx of displacement and proximity to insecure areas in other governorates within Iraq.

Standards of Professional Conduct:  
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Gender Equality
IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including maternity leave, gender-sensitive security protocols and other supportive benefits and allowances. Qualified female candidates are strongly encouraged to apply.
Attention Returning National Candidates:
IRC strives to attract, motivate and retain qualified national staff in our programs. We strongly encourage national or returning national candidates to apply for this position. If you are a national of the country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, IRC has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. 

Notice to all Job Seekers
IRC implements an equal employment opportunity policy and our recruitment process is based on merit.
Applicants and/or successful interview candidates (both internal and external) are not required to pay any fees at any stage of the recruitment process.
If anyone asks you for any financial or non-financial favors to help you secure a job at IRC, kindly report to

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