Chemonics International seeks applications from qualified candidates for the position of Grants Assistant (GA) for the Iraq Regional Program (IRP) based in Erbil, Iraq. IRP is a USAID project that aims to promote an inclusive and stable Iraq; assist persecuted, conflict-affected populations; and support stabilization and recovery efforts. The GA plays a support role in ensuring that program activities are implemented rapidly and effectively, in compliance with projects regulations and policies, and consistently with the client’s operating methodology which emphasizes a hand-in-hand approach to working with local partners.
Establish activity files upon tentative approval (“yellow light”) of an activity file. This includes establishing new electronic and physical files according to the activity’s filing structure.
Assist in the preparation of activity clearance packages by ensuring that all documentation required per the clearance checklist has been saved to the electronic and physical activity files and is included in the clearance package.
During activity implementation, assist the grants manager with preparation of payment requests, ensuring all required documentation is included with the payment package and saved in the activity file.
Assist the grants manager to monitor activity expenditures by updating activity budget trackers.
Ensure that grants and activities are closed out within required time frames. The grants assistant will take the lead role in preparing grant documentation to ensure all activity files are complete and ready to be closed out in accordance with the activity file checklist.
Understand the necessary procedures, including documentation compliance requirements, at all stages of the activity cycle.
A Bachelor’s degree required.
Strong organizational, management, and administrative skills.
Experience with NGOs and/or community-based organizations and an up-to-date understanding and knowledge of political and social conditions in Iraq is preferred.
Ability/willingness to travel throughout the country periodically.
Experience managing activities and/or contracts for international organizations is highly desired.
Experience with cash-based activities is preferred.
Ability to work independently with minimal supervision, prioritize multiple work assignments in an extremely fast-paced environment, meet deadlines, and exercise good, professional judgment.
Possess creativity and analytical capacity to manage compliance issues and assist other staff in ensuring the implementation of activities.
Ability to effectively use computer software, including MS Word and Excel.
Fluency in written and oral Arabic and English is required; Written and oral fluency in Kurdish, and other local languages is a plus, but not required.