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Grants and Vetting Associate

Posted 30 days ago by Chemonics International Inc.
Location Erbil Job Type Permanent
Salary Sector NGO
The Iraq Community Resilience Initiative – Ta’afi (ICRI-Ta’afi) is a United States Agency for International Development Office of Transition Initiatives (USAID/OTI) program implemented by Chemonics International in Iraq. ICRI-Ta’afi aims to increase stability in Iraq by supporting accelerated recovery in conflict-affected areas, improvement of the public’s perception of local leadership, and strengthened social fabric of Iraqi communities. 
Reporting:
The Grants and Vetting Associate is reporting to Program Compliance Officer.
Work Location and Number of Vacancies:
The position is based in Erbil..
Responsibilities:
 
Vetting:
  • In coordination with the GMUs and PCO, will compile, review, and submit requests for processing. The deputy program compliance officer will be responsible for checking back up documentation to ensure accuracy, and completeness of the partner information form, before submitting to the vetting unit
  • Ensure that submissions are processed in a timely manner
  • Manage submissions from each GMU by maintaining both the master tracker as well as the individual trackers per grant activity
  • Ensure thorough record keeping by performing periodic reviews of the vetting files
  • Ensure changes to vetting processes, templates, or products are implemented consistently
 
Grants associate responsibilities:
  • Establishes activity files upon yellow light for an activity. This includes establishing new electronic and physical files according to the activity’s file structure
  • Assists in the preparation of activity clearance packages by ensuring that all documentation required per the clearance checklist has been saved to the electronic and physical activity files and is included in the clearance package
  • During activity implementation, assists the grants manager with preparation of payment requests, ensuring all required documentation is included with the payment package and saved in the activity file
  • Assists the grants manager to monitor activity expenditures by updating activity budget trackers
  • Ensures that grants and activities are closed out within required time frames. The grants associate will take the lead role in preparing grant documentation to ensure all activity files are complete and ready to be closed out in accordance with the activity file checklist.
  • Participates in the development and continuous improvement of the program strategic framework and objectives. Devises concepts for YL in collaboration with PDO and rest of GMU
  • Understands the necessary procedures, including documentation compliance requirements, at all stages of the activity cycle
  • Runs visual compliance checks for all vendors, subcontractors, grantees, companies, etc. 
  • Other duties as assigned
 
Qualifications:
  • Bachelor’s degree required
  • Strong organizational, management, and administrative skills
  • Experience with NGOs and/or community-based organizations and an up-to-date understanding and knowledge of political and social conditions in Iraq is preferred
  • Ability/willingness to travel throughout the country periodically
  • Experience managing activities and/or contracts for international organizations is highly desired
  • Experience with cash-based activities is preferred
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public
  • Ability to work independently with minimal supervision, prioritize multiple work assignments in an extremely fast-paced environment, meet deadlines, and exercise good, professional judgment
  • Possess creativity and analytical capacity to manage compliance issues and assist other staff in ensuring the implementation of activities
  • Strong analytical ability and knowledge of project objectives
  • Ability to effectively use computer software, including MS Word and Excel
  • Fluency in written and oral Arabic and English is required; written and oral fluency in Kurdish, and other local languages is a plus, but not required
 
Equal employment opportunities:
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
 
Additional Information
  • Contract period: 12 Months with possibility of extension
  • Salary: The salary of this position falls under band FSN-06
  • The selected candidates will be vetted.
 
Benefits
Chemonics Iraq offers a fair, competitive, and transparent recruitment process. We are promoting the health and well-being of our staff and their loved ones. We are just as committed to creating an environment that encourages professional learning and growth. Our benefits include:
  • Health insurance for its full-time fixed-term employees and their dependents (spouse and children) at no additional cost. The health insurance Chemonics provides is an exclusive package with wide network in different cities within Iraq. The employees and their dependents can visit hospitals and receive treatments with no payment.
  • Life insurance for the employee at no additional cost
  • Resilience Support Program at no additional cost
  • Annual professional development fund for approved trainings for each employee. 
  • Online platforms for language and technical skills development (Mango Languages and Degreed) 
  • Contribution to Social Security scheme.
 
Application Instructions
Due to high number of applicants only shortlisted candidates will be contacted.
Applications are due by 16 June 2020

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Chemonics International Inc.

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