Deadline: 12/9/2020
The GIZ Iraq Risk Management Office (RMO) facilitates the work of GIZ by observing and mitigating safety and security risks that impact the operational environment. The team brings together a diversity of backgrounds and skillsets to best ensure the safety and security of GIZ staff, partners and beneficiaries.
The Fleet Manager performs the following tasks:
Tasks
Supervising staff & vehicle movements
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Integrate daily security updates in setting up geofences and movement advice/restrictions for staff and drivers
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Provide the management with monthly reports on movements e.g. areas visited, mileage, trends, issues, and vehicle usage including recommendations on adjustments of fleet, usage, policies
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Ensure that the drivers are aware of and follow both national and GIZ rules, regulations and SOPs
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Monitor and ensure the fleet operation complies with national laws and regulations
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In coordination with RMO implement, maintain, and develop policies and processes to ensure fleet operates effectively and efficiently, educating staff with the concepts, practices and procedures
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Regularly review and update vehicle movement-related policies at least once a year
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Ensure all incident reports are monitored, recorded, and followed up with management
Managing movement schedules
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Maintain a good relationship and working atmosphere with all drivers and service providers
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Support projects with efficient driver schedules if needed
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Monitor driver performance where security-relavant and support ensuring a high level of quality movements
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Create, maintain and publish GIZ Duty Driver schedules
Operationalising fleet
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Support monitoring of vehicle life cycles (service intervals, repairs, insurance, mileage, washing internal and external, fueling, tyres and oil)
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Provide advice on procurement needs, fleet purchases, driver management, driver training
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Monitor driver performance where security-relavant and support ensuring a high level of quality movements
Digitisation
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Support the digitisation of fleet management as required
Other duties/additional tasks
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Immediately report all incidents regarding transportation to the Risk Management Office and supports incident management
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Continuously liaise and crosscheck operations with security risk management colleagues to ensure smooth client support
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Coordinate with fleet management colleagues in other GIZ locations to streamline approaches and policies
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Liaise with internal and external actors to ensure the best and safest possible tracking and movement operations
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Maintain the inventory of GIZ vehicles in Dohuk
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Take on other related tasks assigned by the RMO
Required qualifications, competencies and experience
Qualifications
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Diploma or university degree in a related area such as logistics, business administration, etc.
Professional experience
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Minimum 4 years of previous, relevant job experience
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Minimum 2 years of driver management experience
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Experience working with international organisations, NGOs or similar
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Experience working with vehicles, dispatch, fleet management
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Valid driver’s license, no misdemeanors whatsoever
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Strong knowledge of the local driving conditions, routes and problem areas across Dohuk Governorate, with knowledge of Erbil and Nineva as an asset.
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Experience of dealing with Traffic Police and other law enforcement and security organisations
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Experience in writing guidance documentation for drivers and managers in English
Other knowledge, additional competencies
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Good working knowledge of ICT technologies and computer applications (e.g. MS Office, Access or other database programmes)
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Good knowledge of tracking applications
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Proficiency in both English and Arabic
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Good management and organizational skills
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Stress-resilience and proven ability to operate calmly under stress
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Ability to function well in a multi-cultural environment
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Thorough knowledge of local vehicle licensing and insurance laws and procedures
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Thorough knowledge of local laws of the road
Duty station: Duhok, Iraq
