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Fleet Manager

Posted 29 days ago by GIZ
Location Duhok Job Type Permanent
Salary Sector Services
Deadline: 12/9/2020
The GIZ Iraq Risk Management Office (RMO) facilitates the work of GIZ by observing and mitigating safety and security risks that impact the operational environment. The team brings together a diversity of backgrounds and skillsets to best ensure the safety and security of GIZ staff, partners and beneficiaries. 
The Fleet Manager performs the following tasks: 
 
Tasks 
Supervising staff & vehicle movements 
  • Integrate daily security updates in setting up geofences and movement advice/restrictions for staff and drivers 
  • Provide the management with monthly reports on movements e.g. areas visited, mileage, trends, issues, and vehicle usage including recommendations on adjustments of fleet, usage, policies 
  • Ensure that the drivers are aware of and follow both national and GIZ rules, regulations and SOPs 
  • Monitor and ensure the fleet operation complies with national laws and regulations 
  • In coordination with RMO implement, maintain, and develop policies and processes to ensure fleet operates effectively and efficiently, educating staff with the concepts, practices and procedures 
  • Regularly review and update vehicle movement-related policies at least once a year 
  • Ensure all incident reports are monitored, recorded, and followed up with management 
Managing movement schedules 
  • Maintain a good relationship and working atmosphere with all drivers and service providers 
  • Support projects with efficient driver schedules if needed 
  • Monitor driver performance where security-relavant and support ensuring a high level of quality movements 
  • Create, maintain and publish GIZ Duty Driver schedules 
Operationalising fleet 
  • Support monitoring of vehicle life cycles (service intervals, repairs, insurance, mileage, washing internal and external, fueling, tyres and oil) 
  • Provide advice on procurement needs, fleet purchases, driver management, driver training 
  • Monitor driver performance where security-relavant and support ensuring a high level of quality movements 
Digitisation 
  • Support the digitisation of fleet management as required 
Other duties/additional tasks 
  • Immediately report all incidents regarding transportation to the Risk Management Office and supports incident management 
  • Continuously liaise and crosscheck operations with security risk management colleagues to ensure smooth client support 
  • Coordinate with fleet management colleagues in other GIZ locations to streamline approaches and policies 
  • Liaise with internal and external actors to ensure the best and safest possible tracking and movement operations 
  • Maintain the inventory of GIZ vehicles in Dohuk 
  • Take on other related tasks assigned by the RMO 
Required qualifications, competencies and experience 
Qualifications 
  • Diploma or university degree in a related area such as logistics, business administration, etc. 
Professional experience 
  • Minimum 4 years of previous, relevant job experience 
  • Minimum 2 years of driver management experience 
  • Experience working with international organisations, NGOs or similar 
  • Experience working with vehicles, dispatch, fleet management 
  • Valid driver’s license, no misdemeanors whatsoever 
  • Strong knowledge of the local driving conditions, routes and problem areas across Dohuk Governorate, with knowledge of Erbil and Nineva as an asset. 
  • Experience of dealing with Traffic Police and other law enforcement and security organisations 
  • Experience in writing guidance documentation for drivers and managers in English 
Other knowledge, additional competencies 
  • Good working knowledge of ICT technologies and computer applications (e.g. MS Office, Access or other database programmes) 
  • Good knowledge of tracking applications 
  • Proficiency in both English and Arabic 
  • Good management and organizational skills 
  • Stress-resilience and proven ability to operate calmly under stress 
  • Ability to function well in a multi-cultural environment 
  • Thorough knowledge of local vehicle licensing and insurance laws and procedures 
  • Thorough knowledge of local laws of the road 
Duty station: Duhok, Iraq 

 

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