Finance Specialist

Posted 5 months ago by GIZ
Location Baghdad Job Type Permanent
Salary Sector NGO

Job description
The wide range of services offered by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH are based on a wealth of regional and technical expertise and on
tried and tested management know-how. We are a German federal enterprise and offer workable, sustainable and effective solutions in political, economic and social change processes. Most of our work is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). However, GIZ also operates on behalf of other German ministries and public and private bodies in Germany and abroad. These include governments of other countries, the European Commission, the United Nations and the World Bank. We are equally committed to helping our clients in the private sector attain their goals.

We create prospects for people and with people. As GIZ has an international mandate, we offer a multicultural working environment. We are committed service providers and dedicated professionals, even under difficult circumstances. We take pride in enabling our employees to develop their professional and personal skills. There are plenty of reasons to join our motivated team – ranging from the diverse challenges you will face on a daily basis in one of our 130 partner countries, to the broad scope you will have for shaping your work.

Your tasks
The position is located in a motivated, dynamic, and idealistic team that welcomes personalities with similar qualities. We’re looking for people who like to think outside the box and are proactive
in their approaches.

Job description:

  • Implement all GIZ “Economic Development and Youth Perspectives (ECON)” Cluster activities and closely work with GIZ CO in IRAQ to ensure efficient delivery of services in the assigned region
  • Train GIZ projects local partners and enhances the capacity-building plan for that.
  • Support in processing the financial transactions for local partners (Subsidies) such as processing advances and following up with the partner for settlement of the advances in line with supporting from the country office.
  • Support in developing local subsides guidelines and procedures with the country office and internally
  • Work towards the achievement of the overall goals of GIZ through effective managerial and lateral relations
  • Ensure understanding of roles, responsibilities, lateral relations, and accountabilities.
  • Adhere to the GIZ code of conduct and ensure confidentiality of financial and management issues.
  • Abilities to effectively prioritize tasks.
  • Follow all GIZ policies, procedures, grant compliance and documentation requirements.
  • Ensure compliance and adherence with GAAPs, GIZ/Grant policies and standard accounting practice.
  • Implement and ensure all GIZ financial management is implemented.
  • Implement and ensure all respective donors and local Governmental rules and regulations are respected.
  • Manage & account cash as per the GIZ “instructions for management of cash”.
  • Keep the cash in a safe keys and other assets in a secure and protected place.
  • Keep a record of all cash, bank and advances on GIZ cash books and reconcile daily.
  • Do cash counts weekly and whenever needed by the Finance Manager, Programme Director, and official auditors from GIZ all according to PuR.
  • Identifies cash requirements, and processes cash withdrawals.
  • Codes all expenditures following the standard GIZ chart of accounts
  • Scans all vouchers on monthly basis, before submitting to the Service Unit.
  • Supports administrative and other staff to ensure cash-related rules are implemented.
  • Follows GIZ financial procedures and timely sends all accounting documents to the Service Unit accountant.
  • Collect all authorized cash or bank payment receipts and bank statements.
  • Manage and record all the bank transactions on cash book accounting software.
  • Ensure all required documents for invoice check of transactions are provided, such as calculations are correct, appropriate approvals and reviews made before any cash or bank payments.
  • Match invoices/receipts with payment vouchers, GRN and other required documents.
  • Prepare cash, bank, and advances reconciliations and submit for review/approval every week and monthly as a part of month-end close.
  • Ensure a regular follow-up on settlement of all accounts and third-party receivables.
  • Keep all finance documents and reports properly archived, labeled and stored in a clear and easily accessible manner.
  • Maintain the proper filing in DMS according to PuR on a regular basis.
  • Be adaptable and flexible to take on new tasks and new assignments as requested from time to time.
  • Reports all problems with financial administration, procurement, and compliance without delay.
  • Support project in financial planning and budgeting
  • Reporting to the projects about the budget performance and expenditure update

Your profile
Required qualifications, competencies, and experience Qualifications

Professional Qualification:

  • The ideal candidate preferable is to hold a bachelor’s degree and a degree in accounting or related area in finance & business administration is a plus.

Professional Experience:

  • A minimum of 3-5 years of relevant occupational experience in accounting skills and experience in the general ledger, journal entries, cash/bank management, budgeting and financial management / Grants management is required payroll is an advantage.
  • Experience with GIZ or international NGOs would be preferred.
  • Computer literacy skills in MS Office programs, particularly Excel, and accounting software experience in Winpaccs would be preferred
  • Excellent oral and written Arabic & English proficiencies are mandatory plus the German language would be an advantage.
  • Willingness to travel to GIZ field offices and take temporary assignments
  • Previous cash management experience preferred.

Other knowledge, and additional competencies:

  • In-depth knowledge of accounting software, good experience with ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Team player, proactive and responsible personality, innovative and flexible. Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office) Outstanding management and communication.
  • Willingness to upskill as required by the tasks to be performed – corresponding measures shall be agreed by the supervisor.
  • Ability to be creative and strategic for effective planning, problem-solving and decision-making.
  • Performs other duties and tasks at the request of management.

Important notes for your application

  • The reference number and position must be mentioned in the subject line of the email, Ref: (BGH- ECON22-078) Finance Specialist Subject line of the application should clearly indicate the vacancy applied for.
  • The use of GIZ templates is mandatory, all applications that do not use the template will not be evaluated.
  • Only shortlisted candidates will be contacted. Applications passed the expiration date of the advertisement will not be considered.
GIZ templates for applications

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The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development and international education...

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Sector Specialisms: Services
Office Location: Erbil, Iraq