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Finance/Logistic Assistant and Driver

Posted 5 months ago by GIZ
Location Duhok Job Type Permanent
Salary Sector Finance, Services
The GIZ project “Sport for Development” aims to provide sport activities in IDP and refugee camps as well as in host communities as a means of psychosocial support, violence prevention and conflict transformation. The project capacitates trainers, multipliers and social workers in the holistic and sustainable Sport for Development-methodology and provides sport equipment to implementation sites.
The position will be based in the GIZ Office in Dohuk with frequent trips including to Erbil and Sulemaniya Governerates.
Responsibilities
The position holder
is responsible for
  • ensuring that tasks are carried out smoothly within the assigned area of responsibility  
  • organising and coordinating all work stages 
  • performing all daily duties in the assigned area of responsibility
  • liaising with partners and members of the target groups in a service-oriented manner on behalf of GIZ 
  • maintaining a friendly and empathetic attitude to all partners and member
  • communicating efficiently with offices with which regular contact is maintained 
  • safely and responsibly performing all official travel using official vehicles 
  • regularly servicing and looking after the project vehicle
 
The Driver performs the following tasks:
Tasks
Financial Administration
The position holder
  • Manages the cash box(es) / oversee the booking of all financial transactions in cash 
  • Is responsible for cash-based n the vouchers collected daily
  • Reports regularly and at any time on the content of the cash box (including any shortages in cash)
  • Reports immediately all problems involving finance and regulations 
  • Follows all rules and regulations for the settlement (every three months)
  • Avoids and / or eliminate all kind of errors in the cash accountancy 
  • Makes sure, that no document leaves the filing system without making copies and without assuring the return of the document
  • Works closely together with the accountant/finance officer from the country office/cluster
  • handles payments according to GIZ rules and regulations up to set value limit using GIZ software where applicable
  • checks and prepares invoices for payments according to GIZ rules and regulations
  • prepares for internal control sessions conducted by GIZ Country Office, GIZ HQ Audit Unit, and other related external audits for a certain area of financial management
  • follows up on recommendations of internal control reports and monthly error sheets produced by the GIZ Office
  • pays bills and buys equipment for the program team in smaller quantities
 
Assisting in Organization of Workshops and other Events / Logistic
The positon holder
  • assists international and national trainers and facilitators in preparing and implementing trainings, workshops, seminars etc.  
  • assists in handing out travel or food allowances to participants against signature 
  • handles projectors and sound systems, flipcharts, pin boards and stationery 
     
Driving
The positon holder
  • provides passenger transport in an official car for office, project or programme staff, official visitors and guests 
  • hours are at the deaccession for the supervisor with evening and late-night shift predominately 
  • runs errands for the project, programme or office, e.g. sending letters and messages, paying bills and buying smaller quantities of office supplies 
  • helps with transporting goods 
  • completes the vehicle log correctly and conscientiously in accordance with GIZ standards
Service
The positon holder
  • cleans the interior and exterior of the vehicle(s) regularly and ensure documentation is up to standard 
  • checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc, and ensure documentation is up to standard 
  • is responsible for the project vehicle documents and their good condition, keeping a vehicle log and recording monthly maintenance 
  • assist in the calculation monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting 
  • reports need for service and carries out minor repairs by ensuring email is provided and documentation is up to standard 
  • immediately reports all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss or theft of vehicle fittings

Knowledge management 
The positon holder
  • uses all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes and locations, and shares this information with other office drivers 
 
Other duties/additional tasks
The positon holder
  • assists other colleagues as needed in the project, carries out other office work on request
 
Required qualifications, competences and experience Qualifications 
  • Secondary school education
  • Holds a valid driver’s license
  • Training in Medical First Aid 
  • Familiarity with city, region KRI 
  • Appropriate appearance and attire 
 
Professional experience 
  • At least 1-3 years’ work experience in similar positions with references 
  • No major accidents in the past 3 years 
  • Good knowledge of Microsoft Office 
 
Other knowledge, additional competences
  • Very good knowledge of English, good knowledge of  Arabic and Kurdish (Badini)
  • Discipline and punctuality 
  • Service-oriented
  • Resilience and patience 
  • Certification in defensive driving 
  • Ensures unrestricted availability of vehicles at all times and reports restrictions immediately 
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Requirements for application:
  • The reference number and position must be mentioned in the subject line of the email, Ref: (DHK-S4D21-91) Finance/Logistic Assistant and Driver
  • Emails without  refence number in the subject line can't  be considered.
  • CVs and motivations letters must be submitted as word or pdf document,  IMG's, pictures, screen-shots and links can't be accepted.
  • Only shortlisted candidates will be contacted.
  • Applications submitted after the expiration date of the advertisement will not be considered.

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