Finance Officer

Posted 10 months ago by Handicap International
Location Baghdad Job Type Permanent
Salary Sector Finance, NGO
Location: Baghdad, with possible movement to the field (Kalar, South Diyala)

Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit French organization with no religious or political affiliation.
Handicap International (HI) started its activities in Iraq in 1991.
The program currently implemented in Iraq includes three main components:
- Long-term development projects: support to civil society, access to services, awareness campaigns, community-based rehabilitation;
- Emergency response for Internally Displaced Persons and vulnerable host communities (rapid protection assessments, provision of physical rehabilitation and psychosocial support services);
- Mine Action component: risk education, victim assistance, non-technical survey and clearance operations.
The current operations are implemented in direct intervention and through local partners in the Kurdistan region and in the disputed territories of Iraq. The operations are implemented through local partners in Central and South Iraq. HI has currently a country coordination office in Erbil, field offices in Mosul, Kirkuk, Kalar and Baghdad as well as a support office in Suleymaniyeh.
Directly linked to the Emergency Response Department of Handicap International France, the employee will be mandated for the following mission:
Global Objective of the Position:
  • Under the direct supervision of the Admin/Log Manager, He/She will be responsible for:
  • The Finance Officer is contributing to the respect of all the administrative and financial procedures, rules and deadlines according to Handicap international standards. 
  • Under the supervision of the Finance Manager, he/she is in charge of implementing financial procedures at coordination level.

Rersponsabilities and Tasks Description
Management of the cashbox :
  • Respect HI processes regarding the security of the cashboxes.
  • Pay all the expenses in strict accordance with the procedures.
  • Write the accounting operations on hand in the adapted books and on excel sheets.
  • Manage all the advance chain: opening and closing of the advances, balances at the closure, validation of the expenses by the budget manager.
  • Be responsible for the cashbox management under the supervision of the Logistics and Administration Manager: weekly cashbox controls will be done. 
  • Do a weekly forecast to the Logistics and Administration Manager concerning the needs in cash for the cashbox.
  • Guarantee security of the cash and confidentiality of information 
  • Verify cash balances daily and report any discrepancies to superior
Finances and Accounting:
  • Prepare monthly closing, revision and integrity of accounts for the base 
  • Ensure the conformity of the invoices (quality of invoices, validation) ensure that they are in strict compliance with HI standards 
  • Check that vouchers are properly filled (Designation, budget lines…) before encoding
  • Prepare weekly treasury forecast in coordination with the Logistics department
  • Ensure the existing financial procedures are respected (check bills, purchase orders, budget lines, …)
  • Providing support in the monthly accountancy closure (scanning, labelling,…)Respect the deadlines from line manager for the release of accountancy
  • Print and scan in order to classify the accounting pieces kept in the office
  • Responsible for the of the bank reconciliation. 
  • Responsible of the invoices (translated stamped and filled correctly)
  • Assure the payment of the per-diem or salary advances of the staff expatriates 
  • Assure the payment of the per-diem or food allowance and salary advances of the national staff
  • Ensure proper filing and archiving of all monthly accounting, according to HI standard (originals in capital and copies only remain on the field, classified by month / journal / voucher number, 
  • Prepare the draft monthly cash request for his petty cash, in coordination with all relevant persons, submit to Log / admin Manager 
Administrative management 
  • Ensure physical and IT archiving, as well as securing administrative documents in a way to ensure HI memories
  • Checking and scanning monthly NAV vouchers with attached invoices and supporting documents and scanning to be uploaded to HQ in coordination with Finance Officer-partners
Cash flow management
  • Guarantee security of the cash (notably by daily cash balance and end of month reconciliations) and confidentiality of information 
  • Operate payments and manage the operational advances (cash/cheque/transfer) following his/her level of authorization and the organization rules (internal and donors) under the supervision of his/her line management 
  • Disburse salaries for national staff & entitlement of service providers including car rents for Baghdad base
  • Consolidate expatriates advance on salary monthly sheet
  • Follow up salary advance reimbursement and ensure communication to his/her line manager + HR service
  • Establish a statement of needs for cash assets on a weekly basis and/or on request of his/her line management (Finance manager and/or Admin. Coordinator)
  • List liquidity needs in concert with his/her line manager
  • Suggest update of allocation boards (TAFF) for the coordination
  • Responsible for daily relationship with the bank employees/managers
  • If requested, ensure support to the Finance Officer in coordination in the field evaluation missions for partners’ financial monitoring
  • Preparing and paying the per diem for the expatriates
  • transferring cash to all HI bases
  • Ensure a smooth relationship with the logistic team notably on the synchronization and the control of purchase process
  • Establish and maintain relationships with the HR officer of the base
  • Take part in meetings relating to administrative aspects, represent HI on request and/or by order of his/her line manager
  • Ensure administrative and financial reports are made on time for the base and submitted to line manager
Involvement in HI’s world 
  • Have a general knowledge of HI as an organization, of its working, structure and values (principles and conduct code).
  • Is aware of the goals and the activities of HI in general and in the specific working context.
  • Participate actively to the meeting and the training on the subject
  • Help to the understanding of general and particular questions linked to the political, social, economic context by sharing information with the team. 
Required Profile:
Education: University level
Languages: Arabic, Kurdish and English are compulsory
Experience: 2 years in related fields
Other/General: experience with International NGOs.

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