Finance Assistant

Posted 7 months ago by GIZ
Location Baghdad Job Type Permanent
Salary Sector Finance
The Restoration of Peace, Livelihood and Economic Cycles in Anbar/ TDA-Anbar (RePLECA) Project aims at empowering the local population to improve their Economic productivity and livelihoods, while creating and restoring sustainable economic cycles in the communities. 
Under the supervision of the Senior Finance & Administration Manager, the Cashier/Finance Assistant will assist to ensure that financial management and accounting procedures are implemented and followed in accordance with GIZ rules and regulations. 
The Finance Assistant is responsible for the following: -
Assists to ensure that the financial administration at the office functions in accordance with GIZ standard procedures and regulations.
Dealing with questions arising in this area concerning finance related issues.
Further developing instruments and assisting in introducing innovation 
and change.
The Finance Assistant performs the following tasks: -
Cash management 
  • Deals with cash payments and deposits, with an emphasis to organisational procedures and regulations, and ensures the GIZ cash management rules are followed. 
  • Manages the cash boxes, oversees the booking of all financial transactions in the electronic cash and bankbooks, daily.
  • Identifies cash requirements, and processes cash withdrawals following an impress system
  • Prepares payment vouchers and ensures all relevant supporting documents are attached.
  • Codes all expenditures following the standard GIZ chart of accounts, or coded budget and record to the electronic cash and bank books daily and ensures weekly review.
  • Compiles cash and bank reconciliations.
  • Follows GIZ financial procedures and timely sends all accounting documents to the Country Office accountant.
  • Follows up financial indicators of the program.
  • Assists to monitor receivables and payables and compiles resettlement vouchers
  • Ensures compliance and adherence with GAAPs, GIZ policies and Standard Accounting practices. 
  • Keeps the office safe, safe keys, cash and other assets in a secure and protected place.
  • Assists to maintain an inventory of the program assets and consumables.
  • Assists to calculate fuel consumption checks of project vehicles. 
General Services
  • Reports all problems with financial administration, procurement and compliance without delay.
  • Files vouchers and documents in accordance with GIZ rules and regulations.
  • Scans all vouchers on monthly basis, before submitting to the Country office.
  • Supports administrative and other staff to ensure cash related rules are implemented.
Other duties/additional tasks
  • Performs other duties and tasks at the request of management.
Required Qualifications and Competencies
Professional experience
  • At least 1 - 3 years’ professional experience in a comparable position
  • Bachelor’s Degree in finance, accounting, or related subject 
Other knowledge, additional competences
  • Outstanding communicator, both in English and Kurdish  
  • Good organization skills
  • Previous cash management experience preferred
  • Proficient in Microsoft Office and E-mail
  • Strong interpersonal and communication skills and proven ability to work in teams with diversity of background, skills, multi-cultural and multi-lingual environment. 
  • Ability to be creative and strategic for effective planning, problem solving and decision making

Requirements for application:
  • Subject line of the application should clearly indicate the vacancy applied for.
  • CVs and motivations letters that are in the form of IMG, pictures, screen-shots and links will not be accepted. 
  • Only shortlisted candidates will be contacted.
  • Applications passed the expiration date of the advertisement will not be considered.

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