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Finance Assistant

Posted 7 days ago by GIZ
Location Baghdad Job Type Permanent
Sector Finance, Services
Deadline: 31st of May 2020
Under the supervision of the Senior Finance & Administration Manager, the Cashier/Finance Assistant will assist to ensure that financial management and accounting procedures are implemented and followed in accordance with GIZ rules and regulations. 
Responsibilities
The Finance Assistant is responsible for the following:
Assists to ensure that the financial administration at the office functions in accordance with GIZ standard procedures and regulations.
Dealing with questions arising in this area concerning finance-related issues.
Further developing instruments and assisting in introducing innovation 
and change.
 
Tasks
The Finance Assistant performs the following tasks: -
Cash management 
  • Deals with cash payments and deposits, with an emphasis to organisational procedures and regulations, and ensures the GIZ cash management rules are followed. 
  • Manages the cash boxes, oversees the booking of all financial transactions in the electronic cash and bankbooks, daily.
  • Identifies cash requirements, and processes cash withdrawals following an impress system
  • Prepares payment vouchers and ensures all relevant supporting documents are attached.
  • Codes all expenditures following the standard GIZ chart of accounts, or coded budget and record to the electronic cash and bank books daily and ensures weekly review.
  • Compiles cash and bank reconciliations.
  • Follows GIZ financial procedures and timely sends all accounting documents to the Country Office accountant.
  • Follows up financial indicators of the program.
  • Assists to monitor receivables and payables and compiles resettlement vouchers
  • Ensures compliance and adherence with GAAPs, GIZ policies and Standard Accounting practices. 
  • Keeps the office safe, safe keys, cash and other assets in a secure and protected place.
Inventory 
  • Assists to maintain an inventory of the program assets and consumables.
  • Assists to calculate fuel consumption checks of project vehicles. 
General Services
  • Reports all problems with financial administration, procurement and compliance without delay.
  • Files vouchers and documents in accordance with GIZ rules and regulations.
  • Scans all vouchers on monthly basis, before submitting to the Country office.
  • Supports administrative and other staff to ensure cash related rules are implemented.
Other duties/additional tasks
  • Performs other duties and tasks at the request of management.
 
Required Qualifications and Competencies
Professional experience
  • At least 1 - 3 years’ professional experience in a comparable position
Qualifications
  • Bachelor’s Degree in finance, accounting, or related subject 
  • Other knowledge, additional competences
  • Outstanding communicator, both in English and Kurdish  
  • Good organization skills
  • Previous cash management experience preferred
  • Proficient in Microsoft Office and E-mail
  • Strong interpersonal and communication skills and proven ability to work in teams with diversity of background, skills, multi-cultural and multi-lingual environment. 
  • Ability to be creative and strategic for effective planning, problem solving and decision making

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“The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development with around 16,400 employe...

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Sector Specialisms: Services
Office Location: Erbil, Iraq