Under the supervision of the Senior Finance & Administration Manager, the Cashier/Finance Assistant will assist to ensure that financial management and accounting procedures are implemented and followed in accordance with GIZ rules and regulations.
The Finance Assistant is responsible for the following:
Assists to ensure that the financial administration at the office functions in accordance with GIZ standard procedures and regulations.
Dealing with questions arising in this area concerning finance-related issues.
Further developing instruments and assisting in introducing innovation
The Finance Assistant performs the following tasks: -
Deals with cash payments and deposits, with an emphasis to organisational procedures and regulations, and ensures the GIZ cash management rules are followed.
Manages the cash boxes, oversees the booking of all financial transactions in the electronic cash and bankbooks, daily.
Identifies cash requirements, and processes cash withdrawals following an impress system
Prepares payment vouchers and ensures all relevant supporting documents are attached.
Codes all expenditures following the standard GIZ chart of accounts, or coded budget and record to the electronic cash and bank books daily and ensures weekly review.
Compiles cash and bank reconciliations.
Follows GIZ financial procedures and timely sends all accounting documents to the Country Office accountant.
Follows up financial indicators of the program.
Assists to monitor receivables and payables and compiles resettlement vouchers
Ensures compliance and adherence with GAAPs, GIZ policies and Standard Accounting practices.
Keeps the office safe, safe keys, cash and other assets in a secure and protected place.
Assists to maintain an inventory of the program assets and consumables.
Assists to calculate fuel consumption checks of project vehicles.
Reports all problems with financial administration, procurement and compliance without delay.
Files vouchers and documents in accordance with GIZ rules and regulations.
Scans all vouchers on monthly basis, before submitting to the Country office.
Supports administrative and other staff to ensure cash related rules are implemented.
Other duties/additional tasks
Performs other duties and tasks at the request of management.
Required Qualifications and Competencies
At least 1 - 3 years’ professional experience in a comparable position
Bachelor’s Degree in finance, accounting, or related subject
Other knowledge, additional competences
Outstanding communicator, both in English and Kurdish
Good organization skills
Previous cash management experience preferred
Proficient in Microsoft Office and E-mail
Strong interpersonal and communication skills and proven ability to work in teams with diversity of background, skills, multi-cultural and multi-lingual environment.
Ability to be creative and strategic for effective planning, problem solving and decision making