Deadline: 26th of May 2020
Under the supervision of the Snr Finance & Administration Manager, the Cashier/Finance Assistant will assist to ensure that financial management and accounting procedures are implemented and followed in accordance with GIZ rules and regulations.
Responsibilities
The Cashier/Finance Assistant is responsible for the following: -
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Assists to ensure that the financial administration at the office functions in accordance with GIZ standard procedures and regulations.
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Dealing with questions arising in this area concerning finance-related issues.
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Further developing instruments and assisting in introducing innovation and change.
Tasks
The Cashier/Finance Assistant performs the following tasks: -
Cash management
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Deals with cash payments and deposits, with an emphasis to organisational procedures and regulations, and ensures the GIZ cash management rules are followed.
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Manages the cash boxes, oversees the booking of all financial transactions in the electronic cash and bankbooks, daily.
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Identifies cash requirements, and processes cash withdrawals following an imprest system
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Prepares payment vouchers and ensures all relevant supporting documents are attached.
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Codes all expenditures following the standard GIZ chart of accounts, or coded budget and record to the electronic cash and bank books daily and ensures weekly review.
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Compiles cash and bank reconciliations.
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Follows GIZ financial procedures and timely sends all accounting documents to the Service Unit accountant.
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Follows up financial indicators of the program.
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Assists to monitor receivables and payables and compiles resettlement vouchers
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Ensures compliance and adherence with GAAPs, GIZ policies and standard accounting practices.
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Keeps the office safe, safe keys, cash and other assets in a secure and protected place.
Inventory
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Assists to maintain an inventory of the program assets and consumables.
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Assists to calculate fuel consumption checks of project vehicles.
General Services
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Reports all problems with financial administration, procurement and compliance without delay.
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Files vouchers and documents in accordance with GIZ rules and regulations.
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Scans all vouchers on a monthly basis, before submitting to the Service Unit.
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Supports administrative and other staff to ensure cash related rules are implemented.
Other duties/additional tasks
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Performs other duties and tasks at the request of management.
Required Qualifications and Competencies
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Bachelor’s Degree in finance, accounting, or related subject
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Outstanding communicator, both in English and Kurdish
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Good organization skills
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Previous cash management experience preferred
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Proficient in Microsoft Office and E-mail
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Strong interpersonal and communication skills and proven ability to work in teams with diversity of background, skills, multi-cultural and multi-lingual environment.
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Ability to be creative and strategic for effective planning, problem solving and decision making
