Chemonics International seeks applications from qualified candidates for the position of a Finance and Operations Manager (FOM). This position will be based in Erbil, Iraq and is contingent on project funding. The FOM will be responsible in i) leading all finance and accounting related tasks to the project; ii) managing the payroll processing and compliance of the project; iii) payment processing; iv) budget projections in coordination with the project manager; v) line managing the operations officer; vi) undertaking additional operations related tasks as required and that cannot be covered by the operations officer; vii) providing support to the Field Project Coordinator for Kirkuk-based operational needs. Applications will be assessed on a rolling basis.
The FOM must have an accounting/finance degree or equivalent experience with accounting and finance practices.
The principal duties and responsibilities (essential functions) of the FOM is set out as below:
- Leading all finance and accounting related tasks to the project
- Serve as the primary point of contact with the home office accounting teams
- Review copies of all receipts for all expense submissions to the Project and improve overall capacity in grantee financial management
- Review expense reports
- Facilitate provision of information and documentation during audits
- Review expense reports
- Enter accounting transactions into the accounting software, ABACUS
- Oversee bank reconciliation process
- Review all coding sheets
- Managing the payroll processing and compliance of the project
- Oversee processing of payroll each month and prepare salary receipt/payroll forms
- Liaise with income tax authority, social security administration, and remit employee withholdings on a monthly basis
- Payment processing
- Review copies of all receipts for all expense submissions to the Project and improve overall capacity in grantee financial management
- Reviewing and monitoring monthly subcontractor invoices
- Ensure the maintenance of proper accounting documentation
- Ensure all transactions follow the clients’ rules and regulations, as well as the project’s policy manual, and Field Accounting and Compliance Manual
- Examine monthly wire transfer requests through a thorough analysis of projected project expenditures
- budget projections in coordination with the project manager
- Bi-weekly project projections need to be sent to the HO in coordination with the PM
- line managing the finance and operations officer
- Supervise the operations officer and provide support to their role
- undertaking additional operations related tasks as required and that cannot be covered by the operations officer
- Manage the day-to-day operations of the project office including logistics, managing facilities, equipment and inventory. Act as the first line of contact for the project office.
- To receive and inspect all incoming property and reconcile against purchase orders and ensure accurate documentation and tracking.
- In collaboration with the project manager, manages the accounting and financial records for programming and operations and keep a track of the accounting of funds for grants payments and procurements.
- Ensures corporate and legal policies are adhered to and operational controls are in place
- Coordinates with the security manager to ensure that all hardware and software for office security are up to date and fully functioning in line with policies.
- Providing support to the Field Project Coordinator for Kirkuk-based operational needs
- To be in communication with the FPC and liaise with them for programmatic logistical needs
Desired Skills and Qualifications
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.
- Iraqi citizen/resident required
- Minimum of a bachelor’s degree in a relevant field, such as accounting/finance
- A minimum of five years of experience in accounting and operation management.
- Experience working with Iraq financial/tax/legal requirements, working experience on donor-funded projects and familiarity with the rules and regulations or international organizations is preferred.
- Demonstrated working knowledge of accounting systems and software applications, including, ABACUS, MS Word, MS Excel and other project databases.
- Demonstrated experience and knowledge of remote logistical support, including procurement and operational support.
- Ability to communicate effectively, both verbally and in writing, and to prioritize tasks and meet deadlines consistently.
- Ability to work in a professional and cordial manner with colleagues, visitors and the general public.
- Exceptional organization skills and ability to work under high pressure, fast-paced environments.
- Strong interpersonal skills and ability to work with culturally and geographically diverse staff.
- Demonstrated leadership, versatility, and integrity
- Fluency in written and oral Arabic and English is required; Written and oral fluency in Kurdish, and other local languages is a plus, but not required.
