Field HR & Admin Assistant

Posted over 2 years ago by Qandil Swedish Humanitarian Aid
Location Duhok Job Type Permanent
Salary Sector NGO


 Establish, manage, and maintain personnel files in an accurate and consistent manner.

 Substantiates applicants' skills by administering and scoring tests where applicable.

 Schedules candidate interviews by coordinating appointments with the relevant panel members.

 Welcomes new employees to the organization and conducts orientation.

 Provides payroll information by collecting time and attendance records.

 Maintains and regularly updates attendance records and Time Sheet of staff.

 Submits employee data reports by assembling, preparing, and analyzing data and information.

 Maintains employee information by entering and updating employment and status-change data.

 Provides secretarial support by entering, formatting, and printing information; organizing work.

 Maintains staff confidence and keeps human resource information highly confidential.

 Prepares Employment contracts

 Enters all required data of all staff members into QANDIL’s HR system and policies

 Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment

 Keeps records and maintains all relevant correspondence, incoming and outgoing letters;

 Creates and maintains filing and reference system as per QANDIL’s guidelines;

 Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters.

 The HR/Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).



 University degree, preferably in the area of human resources or administration.

 Two years of previous HR experience is highly desired

 Excellent written and verbal communication and organizational skills.

 Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

 Ability to handle confidential matters

 Ability to meet deadlines and work under pressure.

 Excellent level of computer literacy required

 Personal commitment, efficiency, flexibility, and drive for results

 Fluency in English and Kurdish. Knowledge of Arabic is an advantage.

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Qandil Swedish Humanitarian Aid


QANDIL is a not-for-profit, non-governmental, non-political, and non-religious Swedish humanitarian aid organization that was founded in 1991 in Stockholm, Sweden. Initially focusing on raising awa...

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