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Executive Assistant to CEO

Posted 4 months ago by FastPay
Location Erbil Job Type Permanent
Salary Sector Marketing, Telecoms

Executive Assistant to CEO is needed at Life Target Co.

(Life Target) company is looking for an Executive Assistant to CEO to perform a variety of administrative tasks and support our company’s senior-level managers.

The position of executive assistant consists of providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

 

Tasks

  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Answer and direct phone calls to appropriate parties or take messages;
  • Attend meetings to record minutes (Take minutes during meetings)
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
  • File and retrieve corporate documents, records, and reports;
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO's programmatic initiatives.
  • Make travel arrangements for executives;
  • Organize and maintain the office filing system.
  • Open, sort, and distribute incoming correspondence, including faxes and email;
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

 

 Requirements

 

  • More than one-year work experience as an Executive Assistant, Personal Assistant or similar role
  • Fluent in Kurdish, English and Arabic language 
  • Excellent verbal and written communications skills in discretion and confidentiality
  • Excellent MS Office knowledge.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Willingness to travel throughout Kurdistan Cities (Erbil, Duhok and Sulaymaniyah)

 

 

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FastPay

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