The position of executive assistant consists of providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Tasks
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Answer and direct phone calls to appropriate parties or take messages;
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Attend meetings to record minutes;
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Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
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File and retrieve corporate documents, records, and reports;
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Greet visitors and determine whether they should be given access to specific individuals;
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Make travel arrangements for executives;
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Open, sort, and distribute incoming correspondence, including faxes and email;
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Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
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Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
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Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.