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Contracting and Admin officer

Posted 7 months ago by GIZ
Location Erbil Job Type Permanent
Salary Sector Administration, Services
Responsibilities
The Contract & Admin Officer is responsible for;
  • checking the commercial suitability of fund recipient 
  • reviewing/ cross-checking project proposals with budgets 
  • supporting partner organizations on financial aspects (invoicing & reporting) in accordance with GIZ financial management and accounting procedures
The Contract & Admin Officer performs the following tasks:
Tasks
The Contract & Admin Officer is responsible for
  • Supporting GIZ in its communication with partner organization where financial and contractual matters are concerned.
  • Ensuring good communication with relevant financial and contract departments in GIZ country office in Erbil and GIZ Headquarter in Germany.
  • Conducting commercial suitability assessment for partner organization to determine the type of financing contract the NGO can receive.
  • Explaining to partner organizations the requirements of GIZ’ financial and contractual requirements.
  • Providing assistance to partner organizations on the submission of timely and correct financial evidences and reports.
  • Knowing GIZ’ financial and contractual requirements and being familiar with GIZ’ “Process & Rules”.
  • Reviewing and verifying all financial documents submitted by the partners before forwarding them to the relevant department in the GIZ headquarters (Germany) or country office (Erbil).
  • Acts as a focal point for the process of payment requests to Country office in Erbil.
  • Treats information confidentially.
  • Prepare contract as per request, TOR, contract award documentation provided from respective project officers
  • Keep tracking the payment procedure of the Contract with coordination of the accounting department.
  • Proper filing system according to GIZ.
  • Keep an Excel sheet up to date to monitor all types of contracts.
 
Other Duties/Additional Tasks
 The Contract & Admin Officer
  • Performs other duties and tasks at the request of the financial and administrative management

Required qualifications, competences and experience
Qualifications
  • University degree (Bachelor or master). 
Professional Experience:
  • At least 3-5 years of working experience in a comparable position.
  • Being familiar with the context of humanitarian assistance and/or development cooperation
  • Experience with international NGO work an asset
  • Solid knowledge of and familiarity with contractual procedures
  • Very good language skills in English and Arabic, both speaking and especially writing
 
Other experiences and skills:
  • good working knowledge of ITC technologies, related software and computer applications (e.g. MS Office)
  • quick learner and willingness to learn new tools and procedures, especially GIZ processes & and regulations
  • ability to work independently
  • ability to work with trustworthiness and integrity 
  • strong interpersonal and communication skills
 
 
Requirements for application:
  • Subject line of the application should clearly indicate the vacancy applied for.
  • CVs and motivations letters that are in the form of IMG, pictures, screen-shots and links will not be accepted. 
  • Only shortlisted candidates will be contacted.
  • Applications passed the expiration date of the advertisement will not be considered.

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“The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development with around 16,400 employe...

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Sector Specialisms: Services
Office Location: Erbil, Iraq