Responsibilities
The Contract & Admin Officer is responsible for;
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checking the commercial suitability of fund recipient
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reviewing/ cross-checking project proposals with budgets
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supporting partner organizations on financial aspects (invoicing & reporting) in accordance with GIZ financial management and accounting procedures
The Contract & Admin Officer performs the following tasks:
Tasks
The Contract & Admin Officer is responsible for
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Supporting GIZ in its communication with partner organization where financial and contractual matters are concerned.
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Ensuring good communication with relevant financial and contract departments in GIZ country office in Erbil and GIZ Headquarter in Germany.
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Conducting commercial suitability assessment for partner organization to determine the type of financing contract the NGO can receive.
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Explaining to partner organizations the requirements of GIZ’ financial and contractual requirements.
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Providing assistance to partner organizations on the submission of timely and correct financial evidences and reports.
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Knowing GIZ’ financial and contractual requirements and being familiar with GIZ’ “Process & Rules”.
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Reviewing and verifying all financial documents submitted by the partners before forwarding them to the relevant department in the GIZ headquarters (Germany) or country office (Erbil).
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Acts as a focal point for the process of payment requests to Country office in Erbil.
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Treats information confidentially.
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Prepare contract as per request, TOR, contract award documentation provided from respective project officers
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Keep tracking the payment procedure of the Contract with coordination of the accounting department.
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Proper filing system according to GIZ.
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Keep an Excel sheet up to date to monitor all types of contracts.
Other Duties/Additional Tasks
The Contract & Admin Officer
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Performs other duties and tasks at the request of the financial and administrative management
Required qualifications, competences and experience
Qualifications
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University degree (Bachelor or master).
Professional Experience:
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At least 3-5 years of working experience in a comparable position.
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Being familiar with the context of humanitarian assistance and/or development cooperation
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Experience with international NGO work an asset
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Solid knowledge of and familiarity with contractual procedures
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Very good language skills in English and Arabic, both speaking and especially writing
Other experiences and skills:
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good working knowledge of ITC technologies, related software and computer applications (e.g. MS Office)
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quick learner and willingness to learn new tools and procedures, especially GIZ processes & and regulations
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ability to work independently
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ability to work with trustworthiness and integrity
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strong interpersonal and communication skills
Requirements for application:
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Subject line of the application should clearly indicate the vacancy applied for.
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CVs and motivations letters that are in the form of IMG, pictures, screen-shots and links will not be accepted.
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Only shortlisted candidates will be contacted.
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Applications passed the expiration date of the advertisement will not be considered.
