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Consortium Manager

Posted 4 months ago by World Vision
Location Duhok Job Type Permanent
Salary Sector NGO
The Consortium Manager is responsible to ensure an integrated, holistic approach in project implementation with specific focus on consortium partners and Government stakeholders at national level in the achievement of project outcomes and will be responsible for ensuring key issues are being raised from field level and that management and technical decisions are taken based on quality programme and management information and follow up, leading on proposal development, strategy processes, and driving joint advocacy initiatives with key stakeholders, ensuring these initiatives are informed by effective monitoring, evaluation and documentation of programme learning and overseeing the contextualization and implementation of interventions in Ninewa (different districts).
The Consortium Manager will coordinate and support production of submission of quality deliverables to the donor, including donor reports, proposals, assessments and evaluations. S/He will be responsible for ensuring effective grants and financial management systems are in place, with key controls. S/he will liaise closely with relevant local government authorities, INGOs, UN Agencies and donors.
Key Performance Indicators for the position
  • Quality of consortium management throughout the project cycle.
  • Project management of food security interventions
  • Organizational representation and communication in clusters and other coordination fora.
  • Collaborative expertise internally with other departments (Intra-networking)
  • Technical and timely execution of project as per the donor requirements/guidelines and commitments
  • Quality of technical reporting
  • Knowledge management and generation of learning from the project.
  • Regular coordination meetings conducted among consortium partners
  • Project completed on time without the need for an NCE
  • % of contractual performance indicators achieved
  • Positive monitoring and evaluation reports (internal and external)
  • Project records and documents (beneficiary lists, donation certificates, attendance sheets, payment sheets) available for all project activities.
 
MAJOR RESPONSIBILITIES:
Consortium Management:
  • Coordination of partners during project implementation cycle through structured and regular coordination meetings.
  • Facilitate capacity building of partners including on donor guidelines and requirement
  • Liaising and coordination with the clusters, donors and key decision makers involved in project implementation.
  • Oversight of PESA and safeguarding guidelines and policy implementation across the program, ensuring all staff understand how to prevent, identify potential safeguarding concerns and reporting incidents
  • Ensure robust and strategic information is available to enable the Steering Committee to effectively monitor and review consortium management and implementation
  • Represent the consortium at both sub-cluster and National level and foster collaboration and learning.
  • Financial management and reporting
  • As the budget holder, ensure the budget is managed effectively, value for money is obtained, and all expenditure authorised appropriately, supported with documentation, and in line with policies/procedures.
  • Ensure timely and accurate financial reporting of activities, monthly expenditure reports against approved budgets, and contribute to management accounts, explaining variance
  • Ensure staff and, if necessary, support partners to spend funds within budget parameters, in line with programme activity plans and financial policies.
  • Monitor the spend rate for the project to ensure the consortium is on track and there is no over or under spend.
Programme Quality Delivery:
  • Regular/ Routine monitoring of the project workplan, financial/cash flows, and milestones.
  • Coordination with program development and quality assurance (PQDA) department to ensure project adheres to the quality benchmarks (SoPs, Cluster Guidelines, partnership guidelines as well)
  • Ensure key management staff are informed of programme progress and best practices
  • Ensure that efficient systems are in place to support coordinated consortium management and implementation including grant management and project monitoring and evaluation
  • Work with the finance team to ensure effective financial processes and controls are in place, and that issues are identified and followed up with partners in a timely way, including ensuring financial reports and other key deliverables are completed
  • Maintain a close working relationship with technical teams across partners at field office and Erbil level to support coherence in approaches, raising and follow up on key issues, strategy development, and integration across partners and sectors.
  • Coordination and production of key reports and other project deliverables.
  • Organize and participate in field visits by donors, head office and other organizations
Monitoring, Evaluation and Information Management
  • Responsible to ensuring that project monitoring is in progress and use of the right tools for reporting.
  • Lead in the knowledge management of the project and liaise with key units on generation of outputs for internal and external use.
  • Ensuring that technical quality and standards are considered and respected during project implementation;
  • Support the Project coordinator of each partner to implement all aspects of the project;
  • Monitor output achievement, cash burn rates and ensure a timely completion of the project.
  • Conduct periodic field visits to validate progress reports, identify problems and issues to address during Consortium Management Team meetings and make recommendations for improvement;
  • Ensure the project progress is effectively monitored through regular data collection, analysis of indicators and activities and documented with proper sources of verification;
  • Advise project team to adapt implementation of the project according to monitoring and evaluation findings;
  • Advise on and assist with project reviews conducted by internal and external monitoring and evaluation team;
  • Coordinate and put in place a program capitalization system in collaboration with each focal
Representation & Advocacy & Organizational Learning
  • Represent the consortium toward the donor(s) and government authorities and therefore communicate with the donor(s) and government authorities
  • Attend government, UN, NGO and donor meetings and present ongoing consortium activities in coordination with the PDQA unit
  • Carry out weekly catch ups with consortium key focal points
  • Ensure the continuum of consortium PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring the consortium in the media.
 
Leadership
  • Support staff development initiative
  • Coaching of project team to ensure staff growth and motivation
  • Ensure safety and security of direct reports including compliance with risk management, safeguarding systems, organizational policies and adherence to code of conducts.
  • Encourage good initiatives and innovative ideas across the Consortium partners
  • Maintain a focus on achieving results and meeting the agreed objectives, and pro-actively solve problems without having to be instructed by line management
  • Perform other duties as required
 
KNOWLEDGE, SKILLS AND ABILITIES:
  • University degree in development studies, education, sociology, Political Science, Public Policy, Social Science or other related field.
  • At least 6 years of relevant professional humanitarian or development experience with an international organization, including extensive exposure to education programming.
  • At least 4 years of experience in a managerial position and demonstrated capacity in office management, including capacity building of staff.
  • Proven ability to develop and communicate a common vision among diverse partners
  • Experience in working with procedures
  • Excellent organizational, analytical skills
  • Strong interpersonal skills
  • Proven ability to manage stakeholders
  • Fluency in English, Arabic languages
  • 5 years of project management experience (planning, monitoring, evaluation) in humanitarian context, including in a leading position.
  • 6 years of experience in an INGO or International Development Agency
  • Experience in implementing projects within partner networks or consortia; experience in managing such networks ”I consortia” a strong advantage.
  • Ability to manage stress, multi-task and take decisions.
  • 4 years of professional in business development
  • Fluency in English, and Arabic languages, Kurdish knowledge is an asset
  • Knowledge of the Ninewa contexts.
  • Advanced skills of Information technologies (IT) and MS software
  • Experiences in human resources management
 
Work Environment
  • Complete Travel and/or Work Environment statements if applicable.
  • The position is be based in Ninewa
  • The position requires ability and willingness to travel domestically and internationally up to 60% of the time.
  • Be prepared to travel to implementation sites and regional, global meetings as required

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