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Compliance Officer

Posted 3 months ago by World Vision
Location Erbil Job Type Permanent
Salary Sector NGO
PURPOSE OF POSITION:
To support the food voucher project in ensuring compliance of processes, systems and implementation as per donor and World Vision standard. The position ensures accuracy of all reports including quantitative reports and making use of standard checklists.  The position gives assurance that distribution processes, reports, shop monitoring are meeting the standards.
The holder of the position should communicate World Vision’s ethos and demonstrate a quality of spiritual life that is an example to others.
 
MAJOR RESPONSIBILITIES:
Major Activities
1. Documentation review
  • Review all distribution records ( Distribution Centre Visit reports, beneficiary distribution Lists, Distribution plans etc.) to ensure they match distribution reports
  • Make use of standard checklist to ensure all documentation and backup of project documents is available
  • Review all statistical reports ( CTS, LMMS, Shop redemption reconciliation, monthly distribution reports to WFP) submitted to donor, WFP and World Vision FPMG, to ensure they are accurate and meeting expected requirements.
2. Compliance
  • Ensure the project is audit proof through consistently making use of checklist to ensure adherence to standards
  • Ensure the following systems are compiling and producing accurate reports- Voucher tracking process/system, CTS/LMMS system, distribution processes
  • Share bi-weekly compliance report with field teams
  • Innovate and recommend improved systems processes
  • Ensure close follow ups of teams that they are implanting the recommendations
3. Onsite distribution Monitoring
  • Visit the distribution sites during the distribution days and work on the Distribution center visit report. And ensure the distribution process is comply with the WV standards.
  • Visit the contracted shops during the distribution days to ensure with the redemption process and availability of all the food items in the shop by working on WV’s shop monitor report.
  • Supervise monitoring and accounting staff to ensure that onsite distribution is taking place as per standards
  • Supervise Monitoring & accounting to ensure shop truncation monitoring is effective and efficient.
4. Capacity development
  • Train project staff, working with project managements to ensure issues of compliance are addressed.
5. Other Roles
  • Represent the NO in compliance/ self-review teams panel of discussion with other WV offices
  • Perform any other duties as required by the Project Management.
 
Minimum education, training and experience requirements to qualify for the position:
  1. The holder of this position must have a minimum of Bachelor’s degree in Accounting, Statistics or any other related course from a recognized University. 
  2. Previous experience in a related field.
  3. Good written and oral communication skills.
  4. Conversant in English.
  5. Must have strong analytical, problem solving and organizational skills with an attention to details.
  6. Requires the ability to effectively present concepts to lay users in various settings and by various means (verbal and written).
  7. Requires strong communication skills to interact with all levels of staff and management.
  8. Must be able to work effectively with a diverse team.
  9. Requires the ability to work under pressure and on multiple tasks.
  10. Must have a service orientation
Work Environment
  • Office environment:  typical field based
  • Travel: Domestic travel is required.
  • On call:   During normal working hours unless there is an emergency.
     
World Vision is an equal-opportunity employer that values and respects the importance of a diverse and inclusive workforce and welcomes and supports all employees to achieve the maximum extent of their potential. Female candidates are particularly encouraged to apply.
 
Only short listed candidates will be contacted
The deadline for application is 2 June 2018

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