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Administration and Logistics Assistant

Posted 10 months ago by GIZ
Location Baghdad Job Type Permanent
Salary Sector Administration, Logistics, Services
The GIZ “Private Sector Development Project” (PSD) supports the Government of Iraq to develop its private sector with the objective to create more job opportunities for young people. GIZ is a fully German Government owned organisation active in 130 countries with over 21.000 employees. 
The duty station for the “Administration and Logistics Assistant” is the GIZ Baghdad Office.
The position is in a motivated, dynamic, and idealistic team which welcomes personalities with similar qualities. We’re looking for people who like to think outside the box and are proactive in their approaches.

Tasks and Responsibilities:
The position holder is responsible for:
  • Coordinating movements of project’s staff among the project’s cars and other service providers. 
  • Processing travel requests and hotel accommodation for project staff and liaise with travel agencies, security companies and hotels according to GIZ rules and regulations.
  • Processing travel claims of domestic trips for national staff.
  • Helps prepare visitor programs, draws up travel schedule, organize transport of visitors, make hotel and ticket reservation for project’s guests and consultants if necessary.
  • Organize and coordinates appointments of the Project Director. 
  • Coordinate with the Administration and Logistics staff in the project to implement the project’s events and activities. 
  • Photocopies and scans documents as needed.
  • Arrange meetings, presentations, seminars and trainings being organized and call the attention when they are needed.
  • manages incoming and outgoing correspondence (post, email, exchange of documents between the project’s different offices) and priorities and organize it.
  • Keep records of all information related to project for documentation. clarification and presentation to management.
  • performs other duties and tasks at the request of management.
 
Required qualifications, competences and experience
  • good working knowledge of ITC technologies (phone, printer, email, internet) and computer applications (e.g. MS Office) 
  • Ability to communicate in English.
  • An academic degree in Business Administration, Travel management or a relevant field.
  • Previous experience with a travel agency is an asset. 
  • good coordination and organizational skills 
  • discipline and punctuality 
  • customer and service-oriented attitude.
  • Flexibility and ability to adapt to a rapid paced work environment. 
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 

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