The position holder is responsible for:
The administrative management of the projects activities in Baghdad. This includes the coordination of logistical support to the project’s activities, procurement activities, security arrangements with contractors, processing of contracts, communication with GIZ administration offices in Iraq and abroad, training of staff members on GIZ procedures.
In this context, the position holder fulfils the following tasks:
Logistical Support to Project Activities
The position holder arranges trainings, events, meetings, delegation tours and travels logistically. This includes e.g. booking of venues, transportation tickets, translators and equipment, invitation of participants etc. . The position holder ensures the timely availability of all items and their quality according to GIZ standards.
The position holder prepares contract requests and ensures the availability of all necessary documents according to GIZ quality procedures. Contracting also includes the processing, follow-up, tracking, and registration of contracts in GIZ online systems. This task entails training to staff members and sincere quality control.
The position holder procures items for the project according to GIZ rules and regulations, keeps track of inventory, supports the GIZ HR department on behalf of the projects, informs about new and existing administration rules, creates and upholds internal project administration procedures, arranges travels and appointments in cooperation with the office manager, handles administrative demands from the respective Iraqi administration offices, and supports the projects in all other administrative matters.
Other duties/additional tasks
The position holder will support the project with translation duties and any additional tasks of non-technical nature if deemed necessary.
Required qualifications, competencies and experience Qualifications
Education: University degree.
Experience: Minimum of 3 years of relevant occupational experience. Work for an international company or development organization is an advantage.
Responsibility: Independent execution of tasks according to existing planning and consultation with supervisor and colleagues.
Tasks require constructive creative thinking, sometimes also conceptual initiative.
Being acquainted with administrative procedures in government and administrative offices is an advantage.
Above average academic Arabic and fluent English language proficiencies are mandatory (written and spoken).
Other knowledge, additional competencies
Office Software literacy
German language skills are an advantage
Team player, proactive and responsible personality, innovative and flexible
Ability to travel in Iraq and abroad for limited periods