Main Duties & Responsibilities:
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Assist with the completion of filings for the organization.
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Coordination of publication orders, including the processing of checks for payment, and preparing an acknowledgement for orders fulfilled.
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Processing check and credit card requests and file receipts accordingly.
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Processing incoming bills and outgoing checks.
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Provide assistance as needed with research for products and services and product development.
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Assist with review of administrative procedures and development of systems to assure compliance by all staff.
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Maintain inventory for office supplies and computer software.
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Assist with research and cost comparisons for vendors to maintain cost effectiveness and quality, including technology and computer support.
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General office duties such as typing, bookkeeping, flow of correspondence, filing, requisition of supplies, faxing, etc.
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Coordinate materials for meetings and training sessions and other activities of the organization.
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Maintain and update database as needed.
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Assist in preparation of materials for the board of directors.
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Lead person in providing support of mailings or coordinating bulk mailing processes.
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Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics).
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Assist in the updating of the website.
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Provide administrative support to staff for copying, faxing and large-scale mailings.
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Responding to staff requests for administrative support as needed.
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Perform other duties and responsibilities as requested with a sense of humor and team spirit.
Qualifications & Preferred Skills
Required Qualification & Skills;
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University degree, preferably in the area of administration.
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Two years of previous admin experience is highly desired.
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Fluency in Kurdish and Arabic. Knowledge of English is an advantage.
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Excellent written and verbal communication and organizational skills
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Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
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Ability to handle confidential matters, meet deadlines and work under pressure;
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Personal commitment, efficiency, flexibility, and drive for results
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Excellent level of computer literacy required.
