Admin and finance Officer with ref. GIZ-AFOE

Location	Erbil	Job Type	Permanent
Salary		Sector	Administration, Services

Background

The Civil Peace Service (ZFD) Program was founded in 1999 as a cooperation of nine German civil society agencies working in the field of non-violent conflict transformation with the German Federal Ministry for International Cooperation and Development as donor. GIZ is one of these agencies and the biggest of them. ZFD’s mission is to build peace with partners in post-conflict societies around the world. Today, ZFD programs are implemented in 22 countries. In Iraq, GIZ started the program in late 2017 and it is still “under construction”. By end of 2019, the program should comprise up to ten international peace advisors and some national who will work with various government and civil society partners.

The two main fields of intervention are: 1. dealing with the crimes committed by the so-called “Islamic State”/Da’esh legally and psychosocially, and 2. enhancing the voluntary return and reintegration of refugees. The program has main target groups: survivors of the crimes, suspected former child soldiers of Daesh who are living in rehabilitation centers and IDP camps, traditional and modern leaders as well as young peace activists from all ethnic, religious, social and political groups.

For this program, GIZ is seeking an Iraqi national for the position of a national Admin & Finance Officer for the next possible start of contract.

General Responsibilities

The Admin & Finance Officer is responsible for

all financial administrative and financial processes within the ZFD program in Iraq in accordance with GIZ standard procedures
efficiently cooperating with the staff of the GIZ Service Unit in all relevant tasks
effectively supporting the ZFD Program Manager in financial planning, monitoring and accounting to the donors
liaising with partners of the ZFD program and colleagues in a service-oriented and empathetic manner

Tasks

Accounting

The Admin & Finance Officer is responsible for oral and written correspondence with the service unit of GIZ Iraq in Erbil and with the finance officer of the ZFD team in Bonn
processing of letters of credit, expenditures, real accounts (payables, receivables) the monthly bank reconciliation
handling the cash of the program according to Rules and Regulations of GIZ
book keeping of ZFD finances in Winpaccs, Cashbook and Bankbook
conducting of direct payments and bank withdrawals as agreed upon with ZFD coordinator
advising partners on the financial management of local subsidy agreements and other contracts
checking financial reports including the vouchers and receipts submitted by partners for completeness and allocation to cost units and categories, and corrects these where necessary
submitting the end-of-month accounts from the project accounting, cash books and account balance vouchers to the Program Coordinator and forwarding them to GIZ Service Unit
carrying out internal controls in accordance with GIZ’s internal controlling manual

Various other administrative tasks

The Admin & Finance Officer

supports the program manager in preparing the annual budget of the program
processes bills from ZFD colleagues
technically supervises the two Logistic Assistants of the ZFD office in Erbil and Duhok
monthly checks and submits the payroll list to the HR department in the service unit; handles and checks overtime sheets of the national staff of ZFD
oversees the procurement for the ZFD program team and offices
checks the vehicle logbooks and the gasoline consumption
is responsible for filing in accordance with GIZ rules
supervises the inventory of physical assets of the program
performs other duties and tasks at the request of management

Required qualifications, competences and experience

Qualifications

Bachelor degree in accounting and auditing or similar area
Professional experience
at least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
substantiated interest to contribute to peace work
solution oriented team player
willingness to learn und improve
very good management and communication skills
in-depth knowledge of accounting software
good working knowledge of general ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
loyalty to rules and regulations
confidential handling of data and information
very good knowledge of English language, good knowledge of Arabic

Background

For this program, GIZ is seeking an Iraqi national for the position of a national Admin & Finance Officer for the next possible start of contract.

General Responsibilities

The Admin & Finance Officer is responsible for

all financial administrative and financial processes within the ZFD program in Iraq in accordance with GIZ standard procedures

efficiently cooperating with the staff of the GIZ Service Unit in all relevant tasks

effectively supporting the ZFD Program Manager in financial planning, monitoring and accounting to the donors

liaising with partners of the ZFD program and colleagues in a service-oriented and empathetic manner

Tasks

Accounting

The Admin & Finance Officer is responsible for oral and written correspondence with the service unit of GIZ Iraq in Erbil and with the finance officer of the ZFD team in Bonn

processing of letters of credit, expenditures, real accounts (payables, receivables) the monthly bank reconciliation

handling the cash of the program according to Rules and Regulations of GIZ

book keeping of ZFD finances in Winpaccs, Cashbook and Bankbook

conducting of direct payments and bank withdrawals as agreed upon with ZFD coordinator

advising partners on the financial management of local subsidy agreements and other contracts

checking financial reports including the vouchers and receipts submitted by partners for completeness and allocation to cost units and categories, and corrects these where necessary

submitting the end-of-month accounts from the project accounting, cash books and account balance vouchers to the Program Coordinator and forwarding them to GIZ Service Unit

carrying out internal controls in accordance with GIZ’s internal controlling manual

Various other administrative tasks

The Admin & Finance Officer

supports the program manager in preparing the annual budget of the program

processes bills from ZFD colleagues

technically supervises the two Logistic Assistants of the ZFD office in Erbil and Duhok

monthly checks and submits the payroll list to the HR department in the service unit; handles and checks overtime sheets of the national staff of ZFD

oversees the procurement for the ZFD program team and offices

checks the vehicle logbooks and the gasoline consumption

is responsible for filing in accordance with GIZ rules

supervises the inventory of physical assets of the program

performs other duties and tasks at the request of management

Required qualifications, competences and experience

Qualifications

Bachelor degree in accounting and auditing or similar area

Professional experience

at least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

substantiated interest to contribute to peace work

solution oriented team player

willingness to learn und improve

very good management and communication skills

in-depth knowledge of accounting software

good working knowledge of general ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

loyalty to rules and regulations

confidential handling of data and information

very good knowledge of English language, good knowledge of Arabic

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