Admin and Finance Officer

Posted 7 months ago by GIZ
Location Baghdad Job Type Permanent
Salary Sector Services
Deadline: 12/9/2020
The Qudra Programme is a regional action co-financed by the European Union, through the EU Regional Trust Fund Syria, the German Federal Ministry for Economic Cooperation and Development (BMZ) and Spanish Agency for International Development Cooperation (AECID) seeking to strengthen resilience for Syrian refugees, IDPs and host communities in response to the protracted Syrian and Iraqi crises in Jordan, Iraq, Lebanon and Turkey. Qudra aims at contributing to mitigating the destabilising effects of the crises in Iraq and to foster social cohesion through responding to the resilience needs of refugees, IDPs, returnees and host communities through three components: 1) Education and protection 2) Employment promotion and income generation 3) Local governmental institutions and civil society organisations 

In Iraq, the programme is jointly implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH and Hungarian Interchurch Aid (HIA). The project aims in Iraq is to reinforce the national efforts by supporting ministries, municipalities and civil society organisations to improve the level of protection, livelihood and basic services of IDPs, returnees, host communities and refugees. 
The Admin Officer is responsible for 
  • financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers 
  • seeing that the service in the department is provided correctly and in accordance with GIZ financial management and accounting procedures 
  • smooth operation of the secretariat 
  • good communication and information flow within the project/programme 

The admin officer performs the following tasks: 
Administration The Admin Officer 
  • organises and files documents in reference files or in DMS in line with GIZ’s filing rules 
  • coordinates logistical issues for the project staff and visitors 
  • maintains the inventory list for the Qudra programme 
  • checks travel expense statements of staff for approval by superior 
Finance The Admin Officer 
  • is responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers 
  • ensuring the capacity development of financial and administrative staff in partner institutions in terms of financial management and procurement provisions of local subsidies through workshops, training on-the-job 
  • monitors the financial implementation contracts with the international and national partners 
  • supports monitoring the monthly accounting and financial plans 
  • manages confidential files in the areas of finance 
Office management and general coordination The Admin Officer 
  • replies and looks after correspondence, meetings & events 
  • participates in the meetings and workshops and assists with documenting these, e.g. by taking minutes 
  • liaises with Risk Management Office on staff related field trips & missions 
Other duties/additional tasks The Admin Officer 
  • performs other duties and tasks at the request of management 
Required qualifications, competences and experience 
  • University degree in business administration desirable (equivalent of BA or MBA) 
Professional experience 
  • at least 3 years’ professional experience in a comparable position 
Other knowledge, additional competences 
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office) 
  • good knowledge of the English, knowledge of German would be an asset 
  • good management and organisational skills 
  • willingness to upskill 


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