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Admin & Finance Assistant

Posted 10 days ago by GIZ
Location Erbil Job Type Permanent
Sector Administration, Finance
Deadline: 12th of July 2020
The aim of the programme is to create employment promotion opportunities for IDPs, refugees, returnees and socially deprived households in host communities within the Kurdistan Region of Iraq (KRI). To achieve this goal, the project is working in three fields of action: (1) increasing job seeker’s employability for the job market and employers in the private sector; (2) creating new employment opportunities through supporting the growths of existing entrepreneurs and new start-ups in the region; (3) enhancing the job-matching system through close cooperation between labor market stakeholders.
Under the supervision of the Finance & Admin Manager, the Admin & Finance Assistant will  assist to ensure that financial and administration management and accounting procedures are implemented and followed in accordance with GIZ rules and regulations.  

Responsibilities
The Admin & Finance Assistant is responsible for the following: - 
 
Assists to ensure that the financial & administration at the office functions in accordance with GIZ standard procedures and regulations. 
Dealing with questions arising in this area concerning admin and finance related issues. 
Further developing instruments and assisting in introducing innovation  and change.
Tasks
The Admin & Finance Assistant performs the following tasks: - 
Cash management  
  • Deals with cash payments and deposits, with an emphasis to organisational procedures and regulations, and ensures the GIZ cash management rules are followed.
  • Manages the cash boxes, oversees the booking of all financial transactions in the electronic cash and bankbooks, daily. 
  • Identifies cash requirements, and processes cash withdrawals following an impress system 
  • Prepares payment vouchers and ensures all relevant supporting documents are attached. 
  • Codes all expenditures following the standard GIZ chart of accounts, or coded budget and record to the electronic cash and bank books daily and ensures weekly review. 
  • Compiles cash and bank reconciliations. 
  • Follows GIZ financial procedures and timely sends all accounting documents to the Finance & Administration Manager. 
  • Follows up financial indicators of the program. 
  • Assists to monitor receivables and payables and compiles resettlement vouchers.
  • Keeps the office safe, safe keys, cash, and other assets in a secure and protected place
 
Inventory  
  • Assists to maintain an inventory of the program assets and consumables.                      
  • Assists to calculate fuel consumption checks of project vehicles
 
General Services
  • Reports all problems with financial, administration, procurement, and 
  • compliance without delay. 
  • Files vouchers and documents in accordance with GIZ rules and regulations. 
  • Scans all vouchers on monthly basis, before submitting to the Admin & Finance Manager. 
  • Supports Field coordinator and other staff to ensure cash related rules are implemented.
 
Other duties/additional tasks 
  • Performs other duties and tasks at the request of supervisor. 
  • Required Qualifications and Competencies 
  • Bachelor’s Degree in finance, accounting, or related subject.
  • Outstanding communicator, both in English and Kurdish   
  • Good organization skills 
  • Previous cash management experience preferred 
  • Proficient in Microsoft Office and E-mail.
  • Strong interpersonal and communication skills and proven ability to work in teams with diversity of background, skills, multi-cultural and multi-lingual environment.
  • Ability to be creative and strategic for effective planning, problem solving and decision making

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Sector Specialisms: Services
Office Location: Erbil, Iraq