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Accountant

Posted 5 months ago by DAI
Location Baghdad Job Type Permanent
Salary Sector Accountancy
Project Background: 
The purpose of the Iraq Governance and Performance Accountability (IGPA) project  is to advance effective, accountable, and transparent governance in Iraq. This USAID  effort, implemented by DAI, will work with the Government of Iraq (GOI) at all levels  
to better respond to citizen needs by supporting reform initiatives and Iraqi change  agents on inclusive governance and public sector transparency, accountability, and  economy. “Reform initiatives” includes support to improve service delivery  functions, public financial management, and open government initiatives. IGPA will  support the GOI and the citizens of Iraq in forming partnerships and collaborative  efforts to solve problems jointly. IGPA has four (4) objectives: 
1. Enhance GOI service delivery capacity  
2. Improve public financial management  
3. Strengthen monitoring and oversight of service delivery and public expenditure  4. Support Iraqi change agents (cross-cutting objective) 
Purpose: 

The Accountant is a key member of the finance team. He/She will play a pivotal role  in assuring adherence to financial policies, project policies and procedures,  regulations, controls, and reporting systems. The Accountant will provide  accounting and financial analysis support to the project office and will ensure  submission of financial reports based on internal deadlines. This position will ensure  compliance of all accounting and financial reporting functions. Responsible for  recording costs and day to day general accounting, accounts receivable/payable,  payroll, risk management, managing partner relationships, assuring all backup  documentation is audit ready, and troubleshooting accounting issues. The individual  is also responsible for cash flow analyses, and the overall financial well-being of the  project. This position will work collaboratively with local and home office staff and  will report to the designated Senior Finance Specialist. The Accountant may perform  any other related duties as assigned. 

Duties and Responsibilities: 
the Accountant will be responsible for the below tasks: 
Financial Reporting 
  • Prepares vendor and remittance tax forms and ensure these are submitted  in a timely manner
  • Prepares and submits weekly payments for final review Monitors and  submits advance, commitment, subcontracts payments and grant reports as  applicable 
  • Oversees the reporting of expenses by regional offices (if applicable) ∙ Monitors and reports on partner/vendor payment schedules and obligations 
  • Assists in preparing information for any contractual financial reporting  requirements (if applicable) 
Audit 
  • Supports preparation of internal and external audits 
  • Supports responses and actions to internal audit comments 
  • Conducts daily reviews of backup documentation to ensure completeness,  accuracy, and full compliance with DAI's regulations 
  • Ensures backup documentation is uploaded to the relevant system according to set deadlines in coordination with the person in charge of filing. 
  • Ensures backup documentation is uploaded to the relevant system according to  set deadlines 
Policies & Procedures 
Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations, and the terms of the contract. 
 
General Accounting/Financial Management 
  • Verifies vendor invoices for accuracy 
  • Verifies accuracy of expenses, and project accounting codes ∙ Ensures accurate and timely processing of invoices, advances and  reimbursements, checks, and wire transfer payments 
  • Ensures request for payments have appropriate approvals 
  • Ensures the timely deposit of cash receipts 
  • Responsible for recording and assigning costs based on approved budget in  field accounting system (FAS) 
  • Performs monthly bank reconciliations and routinely monitors bank account  balances, when required. 
  • Compiles backup documentation for all project related transactions, and  ensures completeness and appropriate review and approvals are  documented 
  • If applicable, ensures petty cash is maintained according to maximum petty  cash policy, and that all petty cash procedures are followed 
  • Ensures the safeguard of bank checks, cash receipts, and petty cash, when  required.
  • Supports management of banking relationships 
  • Prepares, reviews, and submits project cost data prior to sending to DAI  Washington, when required. 
  • Responsible for maintaining file management systems for soft and hard  copy documentation 
  • Maintains files on grant/procurement/subcontractor documents and  modifications as applicable 
  • Supports periodic cash counts, when required. 
  • ∙ Ensures that foreign taxes paid, if any, are tracked, recorded, and reported  to USAID in accordance with ADS guidelines. 
  • ∙ Analyzes and reconciles project inventory on a regular basis ensuring that  the value/purchase price of projects assets reflected in the inventory  register agrees with the total shown in the cumulative Non-Expendable  account balance. 
Travel Advances & Reimbursements 
∙ Audits travel requests and expense reports for accuracy and compliance ∙ Follows procedures to ensure accurate and timely payment and  reconciliation of travel advances, reimbursements for staff and partner  travel 
  • Reviews and monitors outstanding advances report by paying close  attention to advances that have not been settled after 30 days of issuance. ∙ Payroll 
  • Processes timely and accurate payroll payments for the office and ensures  leave balances, and payroll taxes are accurate 
  • Tracks and monitors leave balances and liability payments 
  • Reviews employment agreement and modifications and updates salary  calculations based on local and company requirements 
  • Ensures staff compliance with timekeeping policy and procedures 
 
Financial Systems 
  • Uses field accounting system (FAS), cloud software for backup  documentation, and DAI's operations system (TAMIS), etc. regularly
  • Communicates with home office system support teams on troubleshooting  technical issues
  • Scans and uploads voucher files to DAI's System for the Electronic Archival  of Financial Documentation - BOX 
 
Common Duties: 
  • Uphold the mission, values, and spirit of DAI in coordinating the program and in  interacting with all community members. 
  • Follow and enforce all DAI codes of conduct, including but not limited to the  Sexual Abuse and Exploitation Code of Conduct and Drug and Alcohol Policy. 
  • Report any violations to appropriate IGPA authority and participate in  preventative initiatives. 
  • Follow and enforce all DAI organizational policies, procedures, and guidelines  including but not limited to personnel, security, communications, finance,  procurement, and logistics. Report any violations to appropriate DAI authority. 
  • Actively seek opportunities that will complement ability to fulfill position’s  responsibilities as well as further professional development, such as taking part  in internal and external trainings and participating on relevant advisory boards.  ∙ Perform other duties as requested by supervisor. 
     
Qualifications and Experience  
  • Bachelor’s degree in Accounting, Finance, Business Administration or  equivalent. Advanced degree MBA, CPA or equivalent preferred. ∙ 4+ years of relevant experience and progressive responsibility in finance and  accounting, office administration, project operations at the mid-level of an  organization 
  • Minimum 2 years’ experience on USAID funded projects 
  • Experience in financial management of USAID projects, including a  demonstrated understanding of applicable finance-related USG contracting  regulations 
  • Accuracy in working with large amounts of data 
  • Ability to respond effectively to the time sensitive inquiries 
  • Experience with enterprise accounting software, and Microsoft office suite ∙ Demonstrated knowledge of internal controls and audit processes (e.g.  procurement, local subcontract agreements, etc.) 
  • An energetic, forward-thinking and creative individual with high ethical  standards and appropriate professional image 
  • An extremely well organized and self-directed individual with sound  technical skills, analytical ability, good judgment, and strong operational  focus 
  • Fluency in English is required

 

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