Secretariat Section Head

Posted 3 months ago by mselect
Location Basrah Job Type
Salary Sector Oil & Gas
mselect is looking to hire a Secretariat Section Head for an international oil and gas operator in Basrah. Candidates must have a minimum of 10 years of experience in the travel or administration/ secretarial section in large oil fields. Fluency in English is a must.

Responsible for the administration of company staff's international & domestic travel in accordance with company policies, co-organizing company conferences and workshops, and managing department contracts.

  • Oversee the rotation and business travel for company staff in alignment with company travel policy
  • Co-organizing company conferences/ events/ workshops
  • Manage, monitor and control the department expenses within the approved budget
  • Lead to complete department contract tendering process as per company procurement requirement
  • Contract management to ensure the implementation fully satisfy the cost recovery & compliance requirement
  • VOWD & budget performance report management
  • Assist department manager to compile department’s annual budget
  • Control department payment & reimbursement process
  • Edit & update the section’s policy & procedures
  • Section staff administration and team building
  • Emergency responding and problem-solving
  • Secretarial management to the company management team & president of the office
  • Carry out the other responsibilities assigned by the line manager


Minimum Qualifications:
  • Bachelor's degree and experience in the field
Minimum Experience:
  • Over 10 years’ experience, in Travel or Administration/Secretarial section in large oil fields
Knowledge, Skills & Attributes:
  • Fluency in English oral and writing, understanding and spoken
  • Good knowledge of MS Office in Excel, PowerPoint and Word
  • Good Knowledge of SAP and OA system
  • Good knowledge of the cost analysis and cost control
  • Good knowledge of the office administration & executive secretary
  • Organization & multi-tasking skills
  • Time management
  • Teamwork & cooperation
  • Good interpersonal & communication skills

*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.

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