Administration and Logistics Assistant

Posted 6 months ago by mselect
Location Erbil Job Type
Salary Sector Consultancy
mselect is looking to hire an Administration and Logistics Assistant for an international development consultancy in Erbil. Candidates must have a minimum of 2 years working in the development field. Fluency in English, Kurdish and Arabic is a must.

 An Administration and Logistics Assistant runs the office through administrative skills and services, manages logistics, provides communication with the Headquarters’ Office, maintain proper reporting, and filing system.

  • Coordinating arrangements, meetings, and/or conferences as assigned.
  • Taking dictation and writing correspondence
  • Compiling, proofreading, and revising drafts of documents and reports
  • Daily filing of documents
  • Formatting reports, presentations, and correspondence accurately and swiftly
  • Creating and organizing information and generating reference tools for easy use
  • Managing the calendar, meeting coordination, and travel arrangements
  • Maintaining proper filing system for sites (including memorandum of understanding with famers, contracts with suppliers, expenses lists, photos, contacts, etc..)
  • Assisting the headquarter management in tracking sites’ budget vs. actual expenses
  • Professionally greeting and receiving guests and clients
  • Ensuring efficient and effective administrative information and assistance.
  • Following up on employee’s attendance time records, and leaves and keep information in employee’s files
  • Setting and managing the branch filing system and procedures
  • Coordinating with suppliers for procurement needs
  • Assist in obtaining offers from suppliers, hotels, restaurants, car rentals, events, etc. and present management with best and most suitable offer
  • Coordinating the drivers’ duties including the scheduling of the cars
  • Attending meetings and preparing the minutes
  • Taking appointments, arranging venue and time, confirmation of attendance, etc.)
  • Updating the contacts list
  • Preparing travel log (Local and international)
  • Preparing Inventory of assets (Laptops, equipment, etc.)

  • Bachelor’s degree is required
  • At least 2+ years in related experience; organized, efficient, and communicative
  • Willing to work as part of a team or independently and have the drive to take on a variety of tasks
  • Proven knowledge of Microsoft PowerPoint
  • Demonstrated ability to work in dynamic environments and achieve development outcomes
  • Skills in quantitative analysis desired
  • English and Arabic fluency

*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process

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