MSELECT is looking to hire a Document Controller and Administrative Assistant for an international oil operator in Erbil. Candidate must have a minimum of 2 years’ experience working in a Business environment
Basic purpose of the role:
Ensure that accurate document control procedures are practiced for proper audit trail, and provide administration support to Supply Chain function
Key responsibilities:
• Maintain Supply Chain database
• Filing, organizing, and maintaining Supply Chain documents, such as contracts, tender proposals
etc.
• Develop & update procurement reports on weekly basis for the organization
• Perform basic administrative work for department, such as scanning & printing
• Prepare departmental letters for governmental offices, such as Tax Exemption Letters
• Follow up on governmental letter approvals and maintain records in the track sheet
• Assist on procurement activities, such as creating low value Purchase Orders, follow up, and
Communicate to stakeholders
• Assist on audit preparations
• Ensure Document Control practices are in compliance with Company & Government policies & Procedures
• Assist with meeting preparations & issue meeting minutes
• Arrange & coordinate Tender openings with internal stakeholders & MNR
Essential
• Bachelor’s Degree, or equivalent
Experience/Knowledge required:
Essential
• Knowledge of document management standards
• Prior experience using ERP Systems (i.e. Oracle)
• Understanding of overall Supply Chain Management lifecycle
• Skills to handle bulk scanning and photocopying
• Good oral/written communication skills
• Good attention to details, organizational skills, and multitasking abilities
• Minimum 2 years of experience working in a Business environment
Preferred
• Previous Oil & Gas experience in Kurdistan Region of Iraq
Additional Skills/Requirements
•Good English & Kurdish language skills – Arabic is a plus
• Good command over MS Office
Internal Interactions
• Internal stakeholders
External Interactions
• Suppliers
• Government offices
